Privacy Policy

medK GmbH Data Protection Policy

Introduction

In these data protection regulations, medK presents its approach to the data collected from users who access our website at www.med-k.com ("website") or who provide us with personal data in another way (collectively: "user").

Responsible authority in terms of the General Data Protection Regulation (GDPR): LDI (State Commissioner for Data Protection and Freedom of Information for North Rhine-Westphalia)

User rights

You have the following rights:

1. A confirmation as to whether and to what extent your personal data is used and processed, as well as requesting access to the personal data stored about you and additional information

2. Request a copy of the personal data that you have voluntarily provided to us in a structured, commonly used and machine-readable format

3. Request correction of the personal data that we have stored about you

4. Request the deletion of your personal data

5. Object to the processing of your personal data by us

6. Request that we restrict the processing of your personal data

7. Submit a complaint to a supervisory authority

Please note, however, that these rights do not apply unconditionally, but are subject to our own legitimate interests and regulatory requirements.

If you would like to exercise any of the rights listed here or would like further information, please contact:
Email: info@med-k.com

Storage of personal Data

We store your personal data for as long as is necessary to provide our services, comply with legal obligations, resolve disputes and enforce our policies. The retention periods depend on the type of data collected and the purpose for which this data was collected, taking into account both the case-specific circumstances and the need to delete outdated, unused information as soon as possible. We store records with personal data from customers, documents about the account setup, messages and other data in accordance with applicable laws and regulations.

We can correct, complete or remove incomplete or incorrect data at any time and at our sole discretion.

Basis for Data acquisition

The processing of your personal data (i.e. any data that can reasonably be used to identify you; "personal data") is necessary in order to fulfill our contractual obligations to you and so that we can provide you with our services and protect our legitimate interests.

By using this website, you consent to the collection, storage, use, disclosure and other use of your personal data as described in this privacy policy.

Please read the privacy policy carefully before making any decisions.

What kind of data is recorded?

We collect two kinds of data and information from users.

The first category includes non-identifying and non-identifiable user data that is provided or collected through the use of the website ("non-personal data"). We do not know the identity of the user from whom non-personal information was collected. The non-personal data that can be recorded includes aggregated usage data and technical data transmitted by your device, including certain information relating to software and hardware (e.g. browser and operating system used on the device, language setting, access time, etc.). We use this data to improve the functionality of our website. We can also collect data about your activity on the website (e.g. pages viewed, surfing behaviour, clicks, actions, etc.).

The second category includes personal data, i.e. data that identifies an individual or can identify them through appropriate measures. Such data includes:

Device data:

We collect personal data from your device. Such data include geolocation data, IP address, unique identifiers (e.g. MAC address and UUID) and other data resulting from your activity on the website.

Contact Form:

If you send us inquiries by using the contact form, the following data you entered as well as additional information will be stored:

The page from which you operated the contact form

First name
Last name
Company name
Country
Email-address
Phone number
Your message for us
Date and time of your message

This data is subject to the privacy policy for personal data. Your data will be used to process your request. We might forward your data to a third party if that is necessary in respect to your request. The third party is mostly one of our partner companies. We strictly do not sell or market personal data to a third party.

Furthermore we hold a statistic of this data in anonymised form regarding the intention of requests and the inquired products to be able to continuously enhance our portfolio. You can revoke the usage of your personal data at any time and request the erasure of your personal data. Please refer to the contact details of the imprint.

How do we get data about you?

We obtain your personal data from various sources:

• You provide us with such data voluntarily, for example when registering on our website.

• We receive such data when you use our website or access it in connection with one of our services.

• We receive such data from other providers, services and from public registers (for example from data traffic analysis providers).

How is the data used? Who will the data be passed on to?

We do not pass on user data to third parties, except as described in this privacy policy.

We use data for the following purposes:

• To communicate with you (sending notices about our services, providing technical information and, if necessary, processing customer service inquiries)

• For information about new updates and services

• To market our products (further information under "Marketing")

• For statistical and analytical purposes to improve the website

In addition to the various uses listed above, we can also pass on personal data to our subsidiaries, affiliated companies and subcontractors.

In addition to the purposes listed in this privacy policy, we can forward personal data to our trustworthy external providers, who are based in different jurisdictions around the world, for the following reasons:

• Hosting and operating our website

• Providing our services, including the personalised display of our website

• Storing and processing such data on our behalf

• Placing advertisements as well as the ability to assess the success of our advertising campaigns, retargeting of users

• Provision of marketing offers and promotional materials in connection with our website and our services

• Carrying out studies, technical diagnoses or analyses

We may also disclose information if we have a good faith belief that it is helpful or appropriate to: (i) comply with any applicable law, regulation, legal process, or government request; (ii) enforce our policies (including our agreement) and investigate any possible violations thereof; (iii) investigate, detect, prevent, or take action against illegal activity or other misconduct, suspected fraud or security issues; (iv) to assert or enforce our own legal claims or to defend ourselves against the claims of others; (v) protect the rights, property or safety of our users, your safety or the safety of others; or to (vi) cooperate with law enforcement agencies and / or protect intellectual property or other legal claims.

We and our partners use cookies to provide corresponding services. This also applies when you visit our website or access our services.

A "cookie" is a small data package that is assigned to your device by a website when you visit this website. Cookies are useful and can be used for different purposes. These include easier navigation between different pages, automatic activation of certain functions, saving your settings and optimised access to our services. The use of cookies also enables us to show you relevant advertising tailored to your interests and to collect statistical information on your use of our services.

This website uses the following types of cookies:

a. "Session cookies", which ensure normal system usage. Session cookies are only stored for a limited time during a session and are deleted from your device as soon as you close your browser.

b. "Permanent cookies" that are only read by the website and are not deleted when the browser window is closed, but are stored on your computer for a certain period of time. This type of cookie enables us to identify you on your next visit and, for example, to save your settings.

c. "Third-party cookies" that are set by other online services that have their own content on the page you are visiting. This can e.g. be external web analytics companies that record and analyse access to our website.

Cookies do not contain any personally identifiable information, but we may link the personal information we hold with the information contained in the cookies. You can remove cookies via the device settings of your device. To do so, follow the corresponding instructions. Note that deactivating cookies can restrict certain functions when using our website.

The tool we use is based on Snowplow Analytics technology. The data we collect about the use of our website include, for example, how often users visit the website or which areas are accessed. The tool we use does not collect any personal data and is only used by our web hosting provider and service provider to improve our own offer.

Links to Third Parties: Legal Advice

We may provide links to third-party websites. medK GmbH has no influence on these websites in terms of content and design. medK GmbH has no responsibility for these third-party websites, which are governed by the Terms of Use and privacy policies, if any, of the applicable third-party content providers.

OpenStreetMap

This website uses the open-source mapping tool “OpenStreetMap” (OSM) map service to display interactive maps, operated by the OpenStreetMap Foundation, 132 Maney Hill Road, Sutton Coldfield, West Midlands, B72 1JU, United Kingdom.

By using OpenStreetMap, your IP address is sent to an OpenStreetMap Server and stored there. We cannot influence the scope of the data collected in this way. We have no influence on the further processing and use of data by OpenStreetMap and can therefore accept no responsibility for this.

The use of OpenStreetMap is in the interest of making our site appealing and to facilitate the location of places specified by us on this website, which constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO. For information about the handling of user data, please refer to the OpenStreetMap data protection declaration: http://wiki.openstreetmap.org/wiki/Privacy_Policy Further information can be found here:http://wiki.openstreetmap.org/wiki/Legal_FAQ

YouTube

For embedding videos on our website, we use the provider YouTube. Like most websites YouTube uses cookies to collect information about the visitors of its website. Amongst others YouTube uses those to compile video statistics, to avoid fraud and to optimise ease of use. Furthermore, this connection results in a connection with the Google DoubleClick network. When you start a video, your action can evoke further data process action on which we have no influence. For further information please refer to the data protection policy of YouTube: youtube.com/t/privacy_at_youtube

Use of script libraries (Google Web Fonts)

We use script and font libraries such as Google Web Fonts (https://www.google.com/webfonts) for this website so that our content is displayed correctly and graphically appealing in every browser. Google Web Fonts are transferred to your browser's cache so that they only have to be loaded once. If your browser does not support Google Web Fonts or denies access, the content will be displayed in a standard font.

• When calling up script or font libraries, a connection to the library operator is automatically established. There is a theoretical possibility for this operator to collect data. It is currently not known whether and for what purpose the operators of the relevant libraries actually collect data.

• You can find the data protection regulations of the operator of the Google library here: https://www.google.com/policies/privacy.

Collection of data by third parties

This policy only covers the use and disclosure of information that we collect from you. If you publish data on other websites or disclose it to third parties on the Internet, different provisions may apply. Therefore, always read the terms and conditions and data protection provisions carefully when disclosing data.

This privacy policy does not apply to the business practices of companies that we do not own or control, or to anyone other than our employees, including third parties, to whom we disclose this information as described in this privacy policy.

How do we protect your data?

We implement the security measures on the website with great care and protect your data. We use industry-standard procedures and guidelines to ensure the protection of the information we collect and store, and to prevent unauthorized use of such information. We also require third parties to adhere to similar security requirements in accordance with this privacy policy. Although we take reasonable steps to protect data, we cannot be held responsible for the actions of those who have gained unauthorized access to our website or misuse it, and we make no express or tacit guarantees that we can prevent such access.

Transfer of data outside the European Economic Area

Note that some recipients may not be based in the European Economic Area. If this is the case, we will only transfer your data to countries approved by the European Commission with an adequate level of data protection or to ensure an adequate level of data protection through a legal agreement.

Marketing

We may use your personal information, such as your name, email address, telephone number, etc., ourselves or forward it to an external subcontractor to provide you with promotional materials relating to our services that may be of interest to you.

We respect your right to privacy. Therefore, you will always have the option of unsubscribing from further mailings in these marketing materials. If you unsubscribe, your email address will be removed from our marketing distribution lists.

Please note that even if you have unsubscribed from receiving our marketing emails, we will continue to send you emails with important information that do not contain an unsubscribe option. This includes maintenance notifications or administrative notifications.

Newsletter Subscription

Our newsletter is distributed via “MailChimp”, a newsletter shipping platform of Rocket Science Group, LLC, 675 Ponce De Leon Avenue 5000, Atlanta, GA 30308, USA. The e-mail addresses of our Newsletter recipients, as well as their other information described in these notes, are stored on the servers of MailChimp in the USA. MailChimp uses this information to send and evaluate the newsletters on our behalf. Furthermore, MailChimp may, according to its own information, use this data to optimize or improve its own services, e.g. for the technical optimization of the shipping and the presentation of the newsletter or for economic purposes, to determine from which countries the recipients come. However, MailChimp does not use the data of our newsletter recipients to write them down or to pass them on to third parties. We rely on the reliability, IT and data security of MailChimp. MailChimp is certified under the US-EU privacy shield “Privacy Shield” and is committed to complying with EU data protection requirements. Furthermore, we have concluded a data processing agreement with MailChimp. This is a contract in which MailChimp pledges to protect the data of our users, to process it in accordance with its privacy policy on our behalf and, in particular, not to disclose it to third parties. The privacy policy of MailChimp can be viewed here.

Our newsletter contains information about medK, events, its products and portfolio updates hat are relevant to medK target groups. We send newsletters only with the consent of the recipient or a legal permission. Insofar as the contents of a newsletter are concretely described, they are authoritative for the consent of the users.

The registration for our newsletter takes place in a so-called double opt-in procedure, meaning that after registration, you will receive an e-mail asking you to confirm your registration. This confirmation is necessary so that nobody can register with external e-mail addresses. The registration for the newsletter will be logged in order to prove the registration process according to the legal requirements. This includes the storage of the login and the confirmation time, as well as the IP address. Similarly, the changes to your data stored with MailChimp will be logged.

To subscribe to the newsletter, it is sufficient to enter your e-mail address. Optionally, we ask you to provide your first and last name. This information is only for the personalization of the newsletter.

The newsletters contain a so-called “web-beacon”, i.e. a pixel-sized file that is retrieved from the MailChimp server when the newsletter is opened. This call will initially collect technical information, such as information about the browser and your system, as well as your IP address and time of retrieval. This information is used to improve the technical performance of services based on their specifications or audience and their reading habits, based on their locations (which can be determined using the IP address) or access times. Statistical surveys also include determining if the newsletters will be opened, when they will be opened and which links will be clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is neither our desire nor that of MailChimp to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

There are cases in which we direct the newsletter recipients to the MailChimp websites. For example, our newsletters contain a link that allows newsletter recipients to retrieve newsletters online (for example, in the case of display problems in the e-mail program). Furthermore, newsletter recipients can change theirs stored data, such as correct the e-mail address later. Accordingly, the privacy policy of MailChimp is only available on their page. In this context, we point out that on the websites of MailChimp cookies are used and thus personal data processed by MailChimp, their partners and service providers used (such as Google Analytics). We have no influence on this data collection. For more information, see the privacy policy of MailChimp. Please also refer to the possibility of objecting to the data collection for advertising purposes on the websites www.aboutads.info/choices and www.youronlinechoices.com (for the European area).

You can terminate the receipt of our newsletter at any time, i.e. revoke your consent. At the same time, your consent to sending it via MailChimp and the statistical analyses will expire. A separate revocation of the dispatch via MailChimp or the statistical evaluation is unfortunately not possible. A link to cancel the newsletter can be found at the end of each newsletter.

In accordance with the provisions of the Data Protection Regulation (DSGVO) from 25 May 2018, we inform you that the consents to the sending of e-mail addresses are based on Art. 6 para. 1 lit. a, 7 DSGVO and § 7 (2) no. 3 and (3) UWG. The use of the mail service provider MailChimp, carrying out the statistical surveys and analyses as well as logging the registration process, are based on our legitimate interests in accordance with. Art. 6 para. 1 lit. f DSGVO. We are interested in using a user-friendly and secure newsletter system that serves both our business interests and the expectations of our users. We further point out that you can contradict the future processing of your personal data in accordance with the statutory requirements Art. 21 DSGVO at any time. The objection may in particular be made against processing for direct marketing purposes.

Corporate transaction

We may pass on data in the event of a corporate transaction (e.g. the sale of significant parts of the company, a merger, consolidation or sale of assets). If one of the above-mentioned cases occurs, the acquirer or the corresponding company assumes the rights and obligations set out in this data protection declaration.

Updates or changes to this privacy policy

We reserve the right to change or review these data protection provisions from time to time. You can find the date of the current version under "Last changed on". Your continued use of the platform after such changes have been announced on our website constitutes your consent to such changes to the data protection regulations and is deemed to be your agreement to be bound by the changed regulations.

How to contact us

If you have general questions about the website, the data we have collected about you or the use of this data, please contact us at info@med-k.com.

medK

Borkstrasse 10

48163 Munster

Germany

Last changed on 22/02/2021